Administrative Office Manager, Vejle

VGP is a pan-European owner, manager and developer of high-quality logistics and semi-industrial real estate. VGP operate a fully integrated business model with capabilities and long-standing expertise across the value chain, from land acquisition to development and asset and property management. VGP was founded in 1998 as a family-owned Belgian company in the Czech Republic and today has over 350 employees in 17 countries (since 2022 in Denmark). VGP is listed on Belgium Stock Market. The first project in Denmark, located in Vejle, where we are building approximately 80,000 m2.

The Office Manager organizes and ensures the smooth running of the office and helps improve office procedures.

Our new colleague must have experience with a wide range of administrative tasks and be able to work independently. We are looking for a structured and flexible team player who thrives on administrative tasks and is willing to support colleagues when needed.

We expect our new Office Manager to come from a position as a receptionist or office assistant.

The Office Manager reports directly to the Country Manager.

Responsibilities and duties:

  • Organize office operations and procedures.
  • Responsible for internal and external shipments, supplies, equipment and invoices.
  • Planning and booking travel (transportation and accommodation).
  • Handling sensitive and confidential information, e.g. in employment.
  • Updating and maintaining personnel and office policies as needed.
  • Coordinating with the IT department.
  • Negotiating contracts and prices with suppliers and service providers and ensuring all invoices are paid on time.
  • Receiving guests, setting up and catering for meetings.
  • Preparing presentations.
  • Ensuring that the office runs efficiently and that work procedures are well-functioning.
  • Responsible for managing office services by ensuring office operations and procedures are well organized.
  • Introducing new employees.
  • Organizing events or conferences.
  • Contributing to the overall team effort by achieving required results.

 Skills, Knowledge and Experience:

  • Experience as Office Manager / Receptionist / Office Assistant.
  • Knowledge of office administrator responsibilities, systems and procedures.
  • Experienced in the use of MS Office.
  • Good at managing time efficiently while being able to multitask and prioritize tasks.
  • Strong attention to detail and strong problem-solving skills.
  • Good written and oral communication skills (fluent in both Danish and English).
  • Good organizational skills and the ability to keep track of tasks in a busy work environment.
  • A creative mind with an ability to suggest improvements.

Have we caught your interest?

Then we look forward to receiving your application and CV. Please send it to: Camilla.skoven@vgpparks.eu
Please note that interviews are held on an ongoing basis. If you have any questions about the job, you are welcome to call Camilla Skoven on +45 3166 3668.

By sending your application, CV and other personal information to the above email address, you expressly consent to the respective VGP office processing the personal information you provide for the purpose of evaluating your job application and archiving such personal information for a period of three years from the date of receipt. For further information, please see our data protection policy.